Co-coordinators may serve for two consecutive years in the same role.
Co-coordinators must be members.
They may recruit volunteers as required.
Twig coordinators are meant to serve staggered two-year terms with one new coordinator being elected each year.
Coordinators must hold a minimum of 4 membership meetings a year.
One of those meetings must be the AGM.
The AGM must include Twig coordinator elections which must be held prior to the National AGM.
A quorum for a Twig AGM is 3 people.
Coordinators must manage the Twig budget (old mandate).
They must prepare a biannual report.
They are encouraged to interact with other Twig coordinators, to engage in joint activities, to share costs of guest speakers.
They are encouraged to brainstorm with other coordinators about how to best serve their membership and attract new members in the area.
Editors Barrie falls under the Eastern division.
Coordinators are encouraged to seek guidance from their Eastern Director (presently Anne Godlewski) on most matters. She can then redirect our questions as required.
Secretary
One week before planning meeting, send Agenda to attendees.
Call for possible amendments and additions.
Minutes should be taken at each meeting.
Minutes distributed to attendees post meeting.
File archived Agendas and Minutes in DropBox (now Google Drive). (This one is new to me.)
Media Coordinator & Marketing
Communicate with members via social media (Facebook, Twitter, LinkedIn, Instagram).
Develop a public account rather than a personal one.
Follow all Editors Canada national branding guidelines when using social media. See Volunteer Resources on the EC website for more details.
Use the full legal name of Editors Canada on first occasion of use, followed by EC thereafter.
For policy and procedure documents, use the full bilingual legal name on first occasion of use.
Two months prior to an event, prepare a list of promotional activities, tasks, and timelines for volunteers.
Record which promotions work best.
Ask the speaker to provide own promotional materials.
Send speaker’s information to the Branch Chair (Anne Godlewski) who can add the event to the EC website.
Send event reminders and email blasts to Twig members.
Promote events through Twitter, Facebook, LinkedIn, and blogs, as well as community portals such as colleges, universities, PR firms, librarians, and teachers.
Monitor numbers of participants enrolled as event approaches.